The COPPS toolset advantage begins with the initial policy authoring process by providing the policy author(s) with a simple, straightforward method of choosing who has access to the program’s policy authoring utility. Since the creation of policies and procedures within a medical facility are often assigned to author groups with specific areas of medical expertise, this document control option enables the Project Lead to ensure that only these authorized groups have the ability to create and submit policies and procedures for approval.

The Project Lead selects the format being used by all authors from a variety of standard COPPS policy templates. These templates offer the Project Lead specific document authoring attributes including:

• Creating common Key Words to facilitate easy subject matter search capability.
• Customizing overall document presentation specifications (i.e., font size, watermark and/or disclaimer option, printing of optimized view, content placement/navigation, etc.).
• Defining different user levels of non-authoring access including policy and procedure review bodies as well as policy and procedure approval bodies.
• Establishing review dates that track when the document was created, and when it is to be reviewed with email notifications and reporting.
• Enabling a range of multimedia options such as embedding audio, video and pictures.
• Allowing for dynamic cross referencing (internal and external).
• Managing a range of document file types including Word, PDF, Excel, text and optically scanned documents.
• Facilitating a direct link to LIMe (Clarity’s training module).

• Create common Key Words.
• Customize overall document presentation specifications.
• Define different user levels of non-authoring access.
• Establish review date formats.
• Enable a range of multimedia options. (optional)
• Allow for dynamic cross referencing.
• Manage a range of document file types.
• Facilitate a direct link to LIMe.