Once proposed new or updated policies and procedures are written, the next step of the process is to submit them to select review bodies for comments and feedback to ensure proposed policies meet the needs of each medical division from a patient treatment and operational standpoint.
In the past, the review process could often take the longest time to complete and could be the most complicated part of the project. COPPS takes the work out of submitting, tracking and incorporating appropriate revisions to the proposed policies and procedures without jeopardizing the security of the controlled documentation. Using the online COPPS also ensures that the most current policies and procedures are always available to employees.
Streamline the Review process to increase time efficiency without compromising accuracy or document security.
Some of the key features within the automated COPPS review process include:
Notifying participating review groups of the document status and review requirements via email.
Enabling reviewers to consult on a policy using the comments option that provides individual feedback on a specific policy/procedure without altering the original copy submitted for review.
Providing access to all designated reviewers to other reviewer comments/suggestions of the same copy with the ability to comment on one-another’s feedback, making it easier for the author to gain a well-rounded understanding of what the overall consensus is on the policy.
Streamlining the review/editing process by including Expiry dates to ensure key personnel have read and given feedback to proposed policies on a timely basis.
Allowing the author the ability to distribute the policies and procedures document to designated medical personnel in different treatment divisions at once, thereby enabling multiple consultations to take place in order to meet the final approval submission deadline.
Automatically tracking and recording all stages of the review process by date, time and recipient (including submitted comments that can be viewed in a printable summary report).
COPPS Review process Key Features:
- Notify participating review groups.
- Enable reviewers to consult on a policy.
- Provide access to all designated reviewers.
- Streamline the review/editing process.
- Allow the author the ability to distribute multiple sections of the manuals.
- Automatically track and record all stages of the review process.
