Once the author has submitted, received and incorporated relevant reviewer feedback, it is time for author submission to the Policy Council Chair(s) responsible for issuing final approval of operational policies and procedures. Once final publishing approval has been reached, any further changes to a published policy will require going through the same automated COPPS approval process to ensure document security/control is maintained.

The last step in the publishing process involves the author submission of the proposed documentation to the Policy Council Chair(s) for acceptance or rejection. This final stage notifies each Chair member via email of the submission for approval and provides him or her with a direct link to the submitted document(s). If a policy is rejected, the Chair member can use the comments feature to detail required changes and if the policy is accepted it notifies the author of approval for final publication via email.

Once approved for publication and employee access, the documents are stored in COPPS’s secure and permanent archive. In addition to storing and archiving the approved copy, COPPS also stores and archives the project’s workflow process including the saving of all page versions during the editing process in case an earlier copy of a document is needed for reference purposes. Also saved and archived are the comments of the working group submitted during the review process.

The beauty behind the COPPS workflow approval process is that it can be created and assigned by specific policy or procedure area and can be n-tiered. This unique and original online workflow system allows members of a health care organization to streamline the policy review process by automating workflow online.

By providing a detailed online methodology for creating, publishing and updating medical policies and procedures within a health care organizational structure, Clarity is pleased to have successfully identified and met another critical client need that works with and compliments the already impressive internet based business solutions they have designed specifically for the health care industry.

COPPS Final Approval process Key Features:

• Submit policy to Council Chairs for final approval.
• Further changes are subject to same automated COPPS process to ensure document security and control.
• Submit policy to Policy Council Chairs for acceptance or rejection.
• Approval leads to a live web policy which is made accessible for publication and employee access